1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of PNP (Preparing New Principals) Graduates - Wendy Katz

Recognition of Stephanie Dunda - Suncoast Polytechnical High School - Selected as the 2008 Outstanding Science Educator at the High School Level by the Florida Association of Science Teachers (FAST) - Steve Cantees - Jennifer Putnam

Recognition of Fran Squires - Pine View - Awarded the John Morton Excellence in the Teaching of Economics Award - Steve Cantees - Steve Largo

Recognition of Sarasota District Teachers Meeting Top-25 Criteria in FCAT State-wide Performance - Hal Nelson

 

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

N/A

Recommendation
N/A


Minutes: Superintendent Lori White stated that November 13, 2008 has been proclaimed "LOOK FOR THE STARS" QUALITY CHILD CARE DAY.  Recognition of our communities child care and educational providers who voluntarily choose to participate in the program to get coaching and to be rated in meeting certain standards.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Victoria Anthony - Seven (7) period day for High Schools

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Shirley Brown
Caroline Zucker	- Aye
Shirley Brown	- Aye
Frank Kovach	- Aye
Kathy Kleinlein	- Aye
Carol Todd	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the October 21, 2008, (Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 11-4-08 regular.pdf
Attachment: November 4, 2008 Addendum 1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate November 04.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF SCHOOL IMPROVEMENT PLANS, SAC ROSTERS AND SAC OPERATIONAL GUIDELINES

Description
2008-2009 School Improvement Plans, SAC Rosters, and SAC Operational Guidelines as posted on the School Board Web Site.

Recommendation
That the Board approve the 2008-2009 School Improvement Plans, SAC Rosters, and SAC Operational Guidelines as presented.

10. APPROVAL TO REMOVE OBSOLETE LANGUAGE FROM SALARY SCHEDULES

Description

Obsolete language was inadvertently left on both the supplementary salary schedule and the classified salary schedule concerning Phoenix Academy. Both schedules were approved on October 7, 2008. We request an approval for the deletion of obsolete language. That is the language relative to the instructional supplement for teachers of $5000.00 and the adjustment of 4% of the hourly wage for instructional aides at Phoenix Academy.

Recommendation
That the obsolete language relative to the supplement and the classified hourly wage adjustment be approved.

Attachment: Supplements 0809.pdf
Attachment: Sch Support Personnel 0809.pdf

11. APPROVAL TO ENTER A FINAL ORDER ADOPTING THE RECOMMENDED ORDER OF THE ADMINISTRATIVE LAW JUDGE IN DOAH CASE NUMBER 08-2720 AND UPHOLDING THE TERMINATION OF REBECCA WILLARD'S EMPLOYMENT AS OF MAY 20, 2008

Description
Ms. Willard requested a hearing on her proposed termination which was conducted by an Administrative Law Judge assigned by the Division of Administrative Hearings on August 5, 2008.  On September 30, 2008, the Judge entered the attached Recommended Order recommending that the School Board enter a Final Order dismissing Ms. Willard from employment.  No exceptions to the Recommended Order have been filed.

Recommendation
That the School Board enter a Final Order adopting the Recommended Order of the Administrative Law Judge in DOAH Case Number 08-2720, and upholding the termination of Rebecca Willard's employment as of May 20, 2008.

Attachment: Recommended Order.pdf

12. APPROVAL OF CONTRACT TO PURCHASE PARCEL "A" NEAR BAY HAVEN ELEMENTARY SCHOOL

Description
The district's highest priority property acquisitions are three sites across from Bay Haven Elementary School to be used to provide parking for staff, parents, and visitors.  Current on-site parking is inadequate for staff such that many vehicles park on side streets in this residential neighborhood bordering North Tamiami Trail.  The parcel ID for this site is 2005-09-0062.  Adequate funds for this action are contained in the 2008-09 Capital Budget.

Recommendation

That the School Board of Sarasota County approve the attached contract to purchase parcel "A" near Bay Haven Elementary School.

Attachment: Contract A signed.pdf

13. APPROVAL OF CONTRACT TO PURCHASE PARCEL "B" NEAR BAY HAVEN ELEMENTARY SCHOOL

Description
The district's highest priority property acquisitions are three sites across from Bay Haven Elementary School to be used to provide parking for staff, parents, and visitors.  Current on-site parking is inadequate for staff such that many vehicles park on side streets in this residential neighborhood bordering North Tamiami Trail.  The parcel ID's for this site are 2005-09-0055 and 2005-09-0057.  Adequate funds for this action are contained in the 2008-09 Capital Budget.

Recommendation
That the School Board of Sarasota County approve the attached contract to purchase parcel "B" near Bay Haven Elementary School.

Attachment: Contract B signed.pdf

14. APPROVAL OF SUPPLEMENTAL PLANT SURVEY

Description

In 2005 the Florida Department of Education approved the district's 2005-2010 School Plant Survey.  Florida Statute 1101.31(1)(a) mandates that supplemental surveys be submitted when a school district seeks to construct new buildings not in the Five year Survey.  This survey amendment begins the process to obtain DOE authorization for the CYESIS-related remodeling at Riverview HS and for the rebuilds of Booker HS and Venice HS.  Upon approval by the Board, the submittal will be accomplished on-line through the state's EFIS network.

 

Recommendation
That the School Board of Sarasota County authorize submittal of supplemental surveys for Riverview, Booker, and Venice High Schools. 

AGREEMENTS/CONTRACTS

15. AGREEMENT BETWEEN FRIENDSHIP VOLUNTEER CENTER MENTORING MILE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Friendship Volunteer Center will provide one-to-one mentoring to selected students.

Recommendation

That the agreement between Friendship Volunteer Center and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Friendship Volunteer Center 2008-09.pdf

16. AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SUNCOAST WORKFORCE BOARD, INC. - CAREER ADVISORS

Description

This amendment reflects the decrease in reimbursement to Suncoast Workforce Board due to a reduction of services from six schools to five.

Recommendation

That the amendment to the Memorandum of Understanding between Suncoast Workforce Board, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Career Adv 08-09 Amendment.pdf

17. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, FOR MEDICAID ADMINISTRATIVE CLAIMING

Description

On June 17, 2008, Medicaid Direct Services Agreement was taken to the Board to be approved.  Originally, it was thought that the Medicaid Administrative Claiming, MACS, program would be eliminated as of June 1, 2008.  However, legislative changes to that effect did not occur.   Since those changes did not occur, the School Board of Sarasota County, Florida, is reverting to our previous agreement with Seminole County, Florida, for Medicaid Administrative Claiming.

Recommendation
That the Agreement between the School Board of Sarasota County, Florida, and the School Board of Seminole County, Florida, for Medicaid Administrative Claiming replace Medicaid Direct Services Agreement, in an amount not to exceed $5,000, be approved as presented.

Attachment: SeminoleMAC Replacement10-20-08.pdf

GRANTS

18. APPROVAL OF THE BEST BUY TEACHERS AWARD TO THE BEST BUY FOUNDATION FOR SUNCOAST POLYTECHNICAL HIGH SCHOOL

Description
COMPETITIVE: Grant funds in the amount of $10,000 (gift card) will be used towards the purchase of video conferencing package so students can interface directly with students and researchers around the world when undertaking watershed sustainability projects.

Recommendation
That the School Board of Sarasota County approve the Suncoast Polytechnical High School Best Buy Teachers Award grant application.

Attachment: Best Buy SPHS.pdf

19. APPROVAL OF THE TITLE I, PART D, NEGLECTED & DELINQUENT GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY SCHOOL DISTRICT

Description

ENTITLEMENT: Grant funds in the amount of $14,034 will be used to purchase license renewals for software license renewals and materials/supplies for neglected and delinquent students at Character House.

Recommendation
That the School Board of Sarasota County approve the Title I, Part D, Neglected and Delinquent grant application.

Attachment: Title I Part D.pdf

20. APPROVAL OF THE PHOENIX ACADEMY PLANTS FLORIDA FRIENDLY! GRANT APPLICATION TO SWFWMD SPLASH! PROGRAM FOR PHOENIX ACADEMY

Description
COMPETITIVE: Grant funds of $4,700 will be used to teach students about and plant a garden with plants native to Florida.

Recommendation
That the School Board of Sarasota County approve the Phoenix Academy Plants Florida Friendly! SWFWMD Splash! grant application.

Attachment: SWFWMD Phoenix.pdf

21. APPROVAL OF THE FLORIDA HOUSE GARDEN IS FLORIDA FRIENDLY! GRANT APPLICATION TO THE SWFWMD SPLASH! PROGRAM FOR SUNCOAST POLYTECHNICAL HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $4,982 will allow Suncoast Polytechnical High School to partner with nearby Florida House so students can design, build and maintain a Florida Friendly Garden at Florida House.

Recommendation
That the School Board of Sarasota County approve the Suncoast Polytechnical High School The Florida House Garden is Florida Friendly! grant application.

Attachment: SWFWMD SPHS.pdf

FIELD TRIPS

22. APPROVAL OF THE VENICE HIGH SCHOOL FIELD TRIP TO COSTA RICA ON APRIL 3, 2009 THROUGH APRIL 11, 2009

Description

This is the fifth year of our Costa Rica Global Classroom Project.  We are integrating zoology and wildlife ecology with Spanish and English literacy.  Students will meet the author of  "Monkeys are Made Of Chocolate", a book currently being read in preparation for the trip.

Recommendation
That the Venice High School field trip to Costa Rica on April 3, 2009 through April 11, 2009, be approved.

23. APPROVAL OF THE SARASOTA HIGH SCHOOL MIGHTY SAILOR BAND FIELD TRIP TO WASHINGTON, D.C., ON JANUARY 16, 2009 THROUGH JANUARY 20, 2009.

Description

Students will get the opportunity to be part of American History and take part in a long running American tradition through attending the 56th Presidential Inauguration Ceremony and marching in the Inaugural Parade.  In addition to this outstanding experience, they will also be able to perform for a ranking in a festival held in Washington, D.C.  Students will also have the opportunity to experience the rich history of Washington, D.C. by going to the Smithsonian Museums and other historical locations in the city.

Recommendation
That the Sarasota High School Mighty Sailor Band field trip to Washington, D. C. on January 16, 2009 through January 20, 2009, be approved.


Minutes: Board Member Carol Todd - Positive Comment

EXPULSIONS

24. APPROVAL OF CASE NO. 09-025

Description

The student listed in Expulsion Case No. 09-025 violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until September 23, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-025 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until September 23 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-025.pdf (Confidential Item)

25. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-239

Description

School Board Policy 5.34(4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being place in an alternative school.

Recommendation
That Expulsion Case No. 08-239 be held in abeyance per School Board Policy 5.34(4).

Attachment: 08-239.pdf (Confidential Item)

MATERIALS MANAGEMENT

26. APPROVAL TO AWARD BID #9019 FOR VARIABLE FREQUENCY DRIVE MATERIALS AND REPAIR SERVICES

Description
Bids to provide 'Variable Frequency Drive Materials and Repair Services' were received from four vendors on October 9, 2008.  The bids of RJH Technical Services, Inc., as a primary vendor and Electro Mechanical South as a secondary vendor were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of RJH Technical Services, Inc., as a primary vendor and Electro Mechanical South as a secondary vendor, to provide 'Variable Frequency Drive Materials and Repair Services' in an amount not to exceed $50,000.00, be approved for award and purchase.

Attachment: VariableFreqDriveMat&Rpr9019Rec.pdf

27. APPROVAL TO AWARD BID #9029 FOR GROUNDS MAINTENANCE MATERIALS

Description
Bids to provide 'Grounds Maintenance Materials' were received from four vendors on October 2, 2008.  The bids of Hazeltine Nurseries, Inc., Unlimited Fill, Inc., and Wholesale Landscape Supply, Inc., were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Hazeltine Nurseries, Inc., Unlimited Fill, Inc., and Wholesale Landscape Supply, Inc., to provide 'Grounds Maintenance Materials' in an amount not to exceed $75,000.00, be approved for award and purchase. 

Attachment: GrndsMaintMat9029Rec.pdf

28. APPROVAL TO AWARD BID #9066 FOR DRIVER EDUCATION/TRAFFIC SAFETY TRAINING

Description

A bid to provide 'Driver Education/Traffic Safety Training' was received from one vendor on October 16, 2008.  The bid of Ault's Driver Education Center, Inc., met the advertised specifications and falls within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for this purchase are contained in the operating budget allocated for the program.

Recommendation

That the bid of Ault's Driver Education Center, Inc., to provide 'Driver Education/Traffic Safety' in an amount not to exceed $250,000.00, be approved for award and purchase.

Attachment: DriversEd9066Rec.pdf

FACILITIES

29. ACCEPTANCE OF SUBSTANTIAL COMPLETION THE LANDINGS - AUTOMATIC DOORS PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Landings - Automatic Doors project be accepted as substantially complete as of 10/8/2008.

Attachment: BAIenc11-4-08LandingsAutoDoorsSC-FSD.pdf

30. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE LAMARQUE ELEMENTARY SCHOOL - COMPUTER LAB PROJECT

Description

The architect has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Lamarque Elementary School - Computer Lab Addition project be accepted as substantially complete as of 10/13/2008.

Attachment: BAIenc11-4-08LamarqueCompLabAddSC-FSD.pdf

CONSTRUCTION

31. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE WILKINSON ELEMENTARY SCHOOL - EOC REVISIONS PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Wilkinson Elementary School - EOC Revisions project be accepted as substantially complete as of 10/15/2008.

Attachment: BAIenc11-4-08WilkinsonEOC-SC.pdf

32. ACCEPTANCE OF GUARANTEED MAXIMUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE RIVERVIEW HIGH SCHOOL PROJECT - SITE HARDSCAPE & LANDSCAPING

Description
Under the terms of the 6/20/2006 (Item #40) Board approved "Agreement between Owner and Construction Manager for Pre-Construction and Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with W.G. Mills, Inc. for the Riverview High School project - Site Hardscape and Landscaping.  This contract was negotiated on 10/16/2008.  As indicated, the 6/20/2006 agreement included pre-construction and bidding services only.  This Contract for Construction includes only the site hardscape and landscaping portion for the referenced project.  The scope shall include construction of the hardscape, landscaping, paving, shade structures and associated work as identified in the contract documents.  A separate contract will be negotiated at a later date for the balance of the construction of this project.  The Guaranteed Maximum Price (GMP) of this contract is $3,832,261.00.  This contract, which is the standard document utilized for all of the District's construction contracts, is available for review at the Construction Services Department.  The School Board attorney has approved the use of this GMP proposal acceptance form and contract.  Funds for this contract are available in the project budget.

Recommendation
That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction for the Riverview High School project - Site Hardscape & Landscaping be approved as presented.

Attachment: BAIenc11-4-08RHS-SiteHardscape&LandscapingGMP.pdf

33. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) are summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $135,575.27 in contract amounts.

Recommendation

That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc11-4-08CSD-COrev2 2.pdf

FINANCE

34. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING AUGUST 31, 2008

Description
The Superintendent's Financial Statements for the month ending August 31, 2008, does not reflect any unexpected trends at this early stage in the 2008-09 fiscal year.  The negative trend in the General Fund is to be expected as the District does not receive its primary funding source, property taxes revenues, until late November.  Deficit spending in the General Fund will continue this fiscal year as fund balance has been budgeted to decrease due to State revenue shortfalls and reduced property tax revenues.  The Capital Projects fund is reflecting a negative trend as the timing of debt borrowing has been delayed as the District awaits approval by the Florida Department of Education of survey recommendations on several capital improvement projects.  The Food Service Fund has a negative unreserved fund balance at August 31, 2008.  This is due to the Food Service Fund's reliance upon reimbursement from the Federal Government and payment of student meals.  With school starting later in August and a smaller summer feeding program this year, the Food Service fund reflects a lag in receiving payment for meals.

Recommendation
That the Superintendent's Financial Statements for the month ending August 31, 2008, be approved as presented.

Attachment: August.pdf

35. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

36. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 7:00 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on November 4, 2008, and approved at the regular Board meeting on December 9, 2008.